Smartboard AI Arvia Kementerian Digital: Proven 2026

Smartboard AI Arvia Kementerian Digital now supports meetings and daily work across Kementerian Digital (Ministry of Digital), Putrajaya, where 8 units of Smartboard AI Arvia (Windows OS) and FlipTouch were delivered through Multimax Sales and Services Sdn Bhd (MULSAS). The rollout moves offices away from conventional whiteboards and wired connections toward wireless, hybrid-ready meeting rooms, cutting down on the number of laptops needed just to run a meeting.

Project Overview

The Challenge

Before the rollout, meeting rooms at Kementerian Digital relied on conventional whiteboards and wired connections. Presenting from a laptop meant physically connecting a cable to a projector or screen, and every participant who needed to share something brought their own laptop along, even for a short discussion.

Notes written on a whiteboard during a discussion existed only in that room, on that board, until someone erased it. There was no simple way to save what was written or bring it into a meeting held partly online, which made hybrid discussions between in-office and remote staff harder to run smoothly.

As a ministry driving Malaysia’s own digital transformation agenda, Kementerian Digital needed its meeting rooms to reflect the same shift toward wireless, connected ways of working that it champions for the wider public sector.

Running a hybrid meeting under the old setup usually meant bringing in a separate webcam or conferencing unit, connecting it correctly, and hoping it worked smoothly alongside whatever was being presented on the whiteboard or projector. Any notes written by hand during the discussion still had no way of reaching remote participants in real time.

The Solution

Team Arvia, through Multimax Sales and Services Sdn Bhd (MULSAS), delivered 8 units of Smartboard AI Arvia (Windows OS) and FlipTouch to Kementerian Digital, Putrajaya. With Smartboard AI Arvia Kementerian Digital now installed across meeting rooms and offices, staff write, present and share content wirelessly, without needing to plug in a cable or rely on a separate laptop for every meeting.

Wireless Smartboard Replaces Wired Whiteboard Setup

Staff no longer need to connect a cable to present or share their screen. Smartboard AI Arvia runs wirelessly, so content moves from a phone or laptop onto the board in moments, and multiple people can connect and share without passing a single cable around the room. Fewer staff need to bring a personal laptop into a meeting just to contribute.

Built-In Camera Enables Hybrid Meetings

Because Smartboard AI Arvia’s Windows OS version comes with a built-in camera, staff can now run hybrid meetings directly from the board itself, without setting up a separate webcam or conferencing unit. Remote participants join the same discussion happening in the room, and whatever is written or presented on the board is visible to everyone, in the office or online.

Eight Units Delivered Across Kementerian Digital’s Offices

Rolling out 8 units in a single delivery meant Kementerian Digital could bring multiple meeting rooms up to the same standard at once, rather than upgrading one room at a time. Team Arvia coordinated the delivery and installation so each unit was set up and ready for staff to use with minimal disruption to the ministry’s day-to-day schedule. By the time the lorry left Putrajaya, Smartboard AI Arvia Kementerian Digital was already active in every room it had been assigned to.

Why Smartboard AI Arvia Kementerian Digital Matters

For a ministry whose own mandate is Malaysia’s digital transformation, having meeting rooms that still relied on wired connections and conventional whiteboards did not match the digital-first direction Kementerian Digital promotes for the rest of the public sector.

Moving to a wireless, hybrid-ready board also means fewer laptops circulating just to run a meeting, which supports a leaner, more efficient way of working across the ministry’s offices. Staff can contribute directly from their own devices without setting up extra cabling or equipment every time a meeting starts.

The built-in camera on the Windows OS version also matters for a ministry that regularly coordinates with agencies and stakeholders who may not always be in the same building, letting hybrid discussions happen from the same board used for in-person meetings, without extra conferencing hardware.

For Multimax Sales and Services Sdn Bhd (MULSAS), a Malaysian bumiputera IT solutions provider, delivering a practical wireless upgrade to Kementerian Digital reflects the same solutions-driven approach both organisations bring to their own work.

Across the Malaysian public sector, more ministries and agencies are moving away from wired, whiteboard-based meeting rooms toward wireless tools that fit how teams actually work today, including hybrid arrangements that mix in-office and remote staff. A rollout like this one at Kementerian Digital reflects that broader shift, applied directly to the ministry’s own offices.

Project Outcome

With 8 units now installed, Kementerian Digital’s meeting rooms run on wireless sharing instead of cables, and hybrid meetings happen directly from the board’s built-in camera. Smartboard AI Arvia Kementerian Digital reflects how a single, well-coordinated rollout can modernise several meeting rooms at once rather than one at a time.

Government departments and agencies considering a similar upgrade for their meeting rooms can explore more of Arvia’s smartboard and AV solutions, or browse other completed projects on the Arvia portfolio page.

Delivering 8 units in one coordinated rollout also shows how quickly an organisation can modernise multiple meeting rooms without spreading the upgrade out over months. For Kementerian Digital, that meant every room reached the same wireless, hybrid-ready standard within a single project.

Projects like this with Kementerian Digital and MULSAS reflect Arvia’s continued work with government ministries and agencies across Malaysia, helping teams move away from wired, whiteboard-based meetings toward something faster and genuinely wireless.