Smartboard AI Arvia BERNAS Kedah brings a 65-inch AI-powered interactive board to Padiberas Nasional Berhad (BERNAS) at Mukim Raya, Kedah. Team Arvia delivered and set up the unit to help staff run smoother meetings, share content instantly and work more efficiently across departments.
Project Overview
| Client | Padiberas Nasional Berhad (BERNAS) |
|---|---|
| Location | Mukim Raya, Kedah |
| Product/Service Supplied | Smartboard AI Arvia, 65-Inch |
The Challenge
As Malaysia’s national rice and paddy agency, BERNAS runs operations that span farm management, stockpile oversight and distribution, which means staff at the Mukim Raya, Kedah office regularly hold meetings and briefings to keep different parts of the operation aligned.
Without the right display in the room, staff were limited to a single input at a time, making it harder for more than one person to present or share information during the same session.
Staff also needed a faster way to pull up files, images or reference material mid-discussion, instead of passing a laptop around the table or waiting for an email attachment to arrive.
Working with suppliers and partners occasionally means handling documents or labels written in different scripts, and retyping that information by hand slows a meeting down when a quicker, on-screen option would help.
Hybrid meetings added another requirement. With colleagues sometimes joining remotely from other BERNAS locations, the Mukim Raya office needed a camera that could follow the conversation properly, rather than a fixed, narrow-angle laptop camera.
BERNAS needed a single board that could bring all of these needs together, rather than relying on a mix of separate screens, adapters and devices to cover presenting, file sharing and video calls in one meeting room.
The Solution
Team Arvia delivered Smartboard AI Arvia BERNAS Kedah, a 65-inch unit installed at the Mukim Raya office, along with hands-on training so staff could start using every feature with confidence from day one.
Arvia Board for Smooth, Convenient Meetings
At the centre of the board is Arvia Board, a smooth and convenient workspace built directly into Smartboard AI Arvia. Staff can open Arvia Board during a meeting and instantly drag and drop images sourced through Google without leaving the app, keeping discussions visual and moving at a natural pace.
Whether it is a planning meeting or a quick briefing between departments, Arvia Board gives BERNAS staff a single, uncluttered space to reference, present and build on ideas without switching between separate apps or devices.
Instant File Sharing and Wireless Multi-Device Screen Sharing
During a meeting or presentation, staff can send files, photos and videos to the board instantly instead of emailing attachments back and forth or waiting to plug in a cable, keeping the conversation focused on the content itself.
When another department needs to present slides, wireless screen sharing on Smartboard AI Arvia lets several staff connect and share from their own laptops or phones in the same session, so no single cable or adapter has to be passed around the room.
AI Keyword Search, Drag-and-Drop and Multilingual OCR
Arvia Board can pull out keywords from a discussion and drag and drop matching images in directly, while its built-in AI helps answer questions on the spot by directing staff straight to a Google search result without leaving the board.
Built-in OCR also recognises text in Arabic, Korean and Japanese scripts in addition to English and Bahasa Malaysia, turning printed documents or labels into clear, editable text directly on Arvia Board, which is useful whenever staff deal with paperwork from regional suppliers or partners.
AI Auto Tracking Voice Camera for Hybrid Meetings
For hybrid sessions, Smartboard AI Arvia’s built-in AI auto tracking voice camera follows whoever is speaking in the room, giving colleagues joining from other BERNAS locations a clear view of the current speaker instead of a static, wide shot of the whole table.
That matters for a team spread across different BERNAS sites, since a clearer view of who is talking keeps a hybrid meeting feeling closer to an in-person one.
Why Smartboard AI Arvia BERNAS Kedah Matters
As BERNAS continues managing a nationwide operation that spans farm management, stockpile security and distribution, the technology its teams use internally has a direct effect on how smoothly that coordination happens.
A busy regional office runs on meetings, from department briefings to coordination calls with other sites, and technology that keeps those meetings efficient has a real effect on how quickly decisions move forward.
Giving staff a single board that handles instant content sharing, AI-assisted search and hybrid video together removes the need to juggle several separate tools just to run one meeting well.
The built-in multilingual OCR is a small but practical detail too, since a regional office dealing with suppliers and partners beyond Malaysia benefits from a board that can turn text in a different script into something staff can read and search immediately, rather than needing a separate translation step first.
This is the kind of practical, everyday improvement Arvia focuses on with every project. Organisations exploring a similar setup can look at Arvia’s other completed projects or browse the Smart Meeting Room solution page to see how the same approach applies across different organisations.
Project Outcome
BERNAS Mukim Raya, Kedah now has a 65-inch AI board in place, giving staff instant file sharing, wireless multi-device presenting and an AI-assisted workspace for day-to-day collaboration.
Smartboard AI Arvia BERNAS Kedah reflects the kind of everyday upgrade that makes the biggest difference to how a busy office actually works, not just how a meeting room looks.
Organisations exploring a similar upgrade for their own meeting rooms can also check out Arvia’s Video Conferencing solutions to see how hybrid meeting technology fits into a wider office setup.
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