The Smartboard AI Arvia Melaka project began when the Arvia team was invited to conduct a hands-on training session with Pejabat Pembangunan Negeri Melaka, an office that is actively moving towards a smart meeting room setup. The session gave the client’s team a chance to explore how an AI-powered interactive display could support their day to day meetings and collaboration needs.
Rather than a simple product handover, the training focused on real, practical use cases. This approach reflects how Smartboard AI Arvia Melaka is intended to be adopted, not just as a screen, but as a tool that teams can actually use with confidence from day one.
This project is part of Arvia’s growing work with organisations across Malaysia that are looking to bring AI-powered smart meeting solutions into their everyday operations, from private companies to government offices.
Project Overview
| Client | Pejabat Pembangunan Negeri Melaka |
| Location | Melaka |
| Product Supplied | Smartboard AI Arvia |
The Challenge
Like many government offices moving towards digital transformation, Pejabat Pembangunan Negeri Melaka wanted their meeting room to be more efficient and collaborative. Traditional meeting setups often rely on multiple cables, individual laptops and manual switching between presenters, which can slow down discussions and reduce the flow of a meeting.
The office needed a solution that allowed officers to share content quickly from their own devices, without depending on a single laptop or complicated wiring, while still keeping the meeting room professional and easy to use for everyone involved.
There was also a need for a system that could adapt to different meeting formats, from small internal discussions to larger sessions involving external stakeholders, without requiring officers to learn a completely new workflow each time.
The Solution
The Arvia team conducted an on-site training session, walking the client’s officers through the core capabilities of Smartboard AI Arvia. Instead of a one-way demonstration, the session was designed to be interactive, allowing the client’s own team to try the features themselves under the guidance of the Arvia team.
This hands-on format was chosen specifically because Smartboard AI Arvia Melaka is meant to be adopted quickly by teams with varying levels of technical familiarity, from junior officers to senior management, without a steep learning curve.
Throughout the session, the Arvia team also answered questions on how the board could be configured for the office’s specific meeting room layout, giving the client a clearer sense of how the transition to a smart meeting room could look in practice.
Key Features of Smartboard AI Arvia Melaka
During the session, the Arvia team highlighted several features that are especially useful for a smart meeting room environment. Each feature was explained in plain terms, so that officers with different levels of comfort around technology could still follow along and try things out themselves.
Multi-Device Screen Sharing
One of the standout moments of the training was showing how up to 4 devices can share their screens on Smartboard AI Arvia at the same time. Officers were able to mirror content directly from their phones, giving everyone a way to contribute without passing around a single laptop.
Built-In AI Tracking Voice Camera
The Arvia team also demonstrated the built-in AI tracking voice camera on Smartboard AI Arvia, which follows the active speaker during a discussion. This is particularly useful for hybrid meetings, where remote participants need a clear view of whoever is speaking in the room.
Built-In AI Features
Beyond screen sharing and camera tracking, the team also walked through the wider set of AI features built into the board, giving officers a clearer picture of how the display can support day to day meeting tasks beyond simple presentations.
Project Outcome
By the end of the training, the officers at Pejabat Pembangunan Negeri Melaka had a working understanding of how Smartboard AI Arvia Melaka could support their move towards a smart meeting room. The session gave the team practical, first-hand experience with multi-device sharing and AI-assisted camera tracking, both of which are directly relevant to how modern meeting rooms are expected to function.
More importantly, the training left the office with the confidence to explore Smartboard AI Arvia Melaka further on their own terms, at a pace that suits their internal planning, rather than feeling rushed into a full rollout before the team was ready.
For more information on the office and its initiatives, visit the ICU JPM Melaka official page or follow their updates on Facebook.
Arvia remains committed to supporting government offices and organisations across Malaysia as they take steps towards smarter, more connected meeting spaces, with technology that is genuinely easy for every team member to use.
Bring Smartboard AI Arvia to Your Meeting Room
